Completing the part-time students page
Start by interrogating the school's data to see whether there are part-time students who did not attend the school during the relevant period for the Minimum Period Part-time ("MPP") of the program or course of study for which the students are enrolled.
Part-time students who did not attend the school during the relevant period for at least the Minimum Period Part-time (MPP) of the program or course of study for which the student are enrolled
If students fall into this category, answer the question Did the school have part-time students who did not attend the school during the relevant period for the school for at least the Minimum Period Part-time of the program or course of study for which the students are enrolled? with 'Yes'.
Select .
A new window will pop up. Provide the response 'Yes'. Select the button.
A new section will be displayed titled Part-time students who did not attend the school during the relevant period for at least the Minimum Period Part-time (MPP) of the program or course of study for which the students are enrolled.
Enter each part-time student who was attending the school for less than the minimum period during the RP into this section on the Census form. This will allow you to determine if they are eligible for inclusion in the part-time count of the Census.
To start entering a student, select the button or .
A new window will pop up. Enter all of the information as requested. All fields are mandatory.
- Student Identifier – Enter a unique student identifier, which does not explicitly identify any individual.
- Year Level – Select the year level of the student from the drop-down menu.
- Gender – Select the gender of the student from the drop-down menu.
- Relevant Period (RP) – Automatically calculated from the Start date entered in the Full-time students section of the Census form.
- Part-time days (PTD) – Enter the number of days the student is enrolled to attend the school on a part-time basis during the RP.
For example, if a student attends 4 days per week Monday to Thursday and the school started the school year on Monday 31 January 2021, then the PTD is 16. - Minimum Period Part-time (MPP) – Automatically calculated from the RP and PTD (see example below).
- Number of days attending (NDA) – Enter the number of days the student was attending the school from the first day of the school year until Census Day.
- Number of days absent beyond control (ARBC) – Enter the number of days the student was absent where the reason was beyond the control of the student, parent or guardian.
- Number of days absent within control (ARWC) – Enter the number of days the student was absent where the reason was within the control of the student, parent or guardian.
- Eligible for inclusion as a part-time student – Automatically calculated from the RP, PTD and MPP calculations. This will tell you whether the student can be included in the Census despite not having attended for the MPP.
- Beyond Control Reason/s – Enter a relevant reason/s for any beyond control absence that you have stated in ARBC.
For example, if a student was absent for 10 days in total and two days were absences beyond the control, select a reason from Beyond Control Reason/s from the drop-down on the Census form. If the relevant reason is not listed, choose 'Other'. - Within Control Reason/s – Enter a relevant reason/s for any absences that were within the control that you have stated in ARWC.
For example, if a student was absent for 16 days in total and 12 days were absences within the control for two separate reasons (for example, planned holiday and transferred from other school, but reason within the control) select the two reasons from Within Control Reason/s from the drop-down on the Census form. If the relevant reasons is not listed, choose 'Other'.
Formula MPP
* Minimum period part-time ('MPP'): This figure is calculated automatically from data entered into the Census form. It is calculated as follows:
To determine the MPP, divide 11 by the number of days in the RP and multiply this number by the number of days the student is enrolled to attend the school on a part-time basis during the RP. The MPP must be rounded up to a whole number.
Formula: MPP = PTD x (11/RP)
PTD means the number of days during which a program or course of study, for which the student is enrolled, is taught in the relevant period.
Example:
Levi, a part-time student, is enrolled to attend a non-State school Tuesday to Friday of each week. The school opened on Monday, 23 January 2023, so the RP for that school is 24 days. For Levi, there are 19 days in his educational program over the RP. This is his PTD.
MPP = 19 days x (11/24)
= 8.71 days rounded up to 9 days
Levi’s MPP is therefore nine days. Note that a part day is taken to be one whole day for the purpose of calculating MPP and PTD.
All part-time students were attending the school during the relevant period for at least the Minimum Period Part-time (MPP) of the program or course of study for which the students are enrolled
Answer the question Did the school have part-time students who did not attend the school during the relevant period for the school for at least the Minimum Period Part-time of the program or course of study for which the students are enrolled? with 'No'.
Select .
A new window will pop up. Provide the response 'No'. Select the button.
Eligible primary and secondary part-time students
Enter each eligible part-time student individually into the Eligible primary part-time students (Prep Year to Year 6) section on the Census form or the Eligible secondary part-time students (Year 7 to Year 12) section. Include the Yes students from the Part-time students who did not attend the school during the relevant period for at least the Minimum Period Part-time (MPP) of the program or course of study for which the student are enrolled section of the Census form.
Select the button.
Enter each student according to:
- year level;
- gender;
- number of hours attended during the reference period by the part-time student; and
- number of hours attended during the reference period by a full-time student in the same or equivalent year level at the school.
The Census form will calculate the FTE for each student. All students that are not eligible (for example, where the column Eligible for inclusion in the Census as a part-time student = No) are not to be included anywhere on the form.
Students entered here will be added to the summary Headcount and FTE tables at the bottom of the page.
Please refer to the individual needs category sections for entering part-time ESL, Indigenous, SWD, Students from isolated zones and boarding students.
Reference period
The reference period for determining the Full-Time Equivalent (FTE) of a student consists of five continuous school days within the RP.
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Last updated 16 January, 2023