Completing the part-time students page
Start by looking carefully at the school’s data to see whether there are part-time students who did not attend the school during the relevant period for the minimum period part-time (MPP) of the program or course of study for which the students are enrolled.
Part-time students who did not attend the school during the relevant period for at least the Minimum Period Part-time (MPP) of the program or course of study for which the student are enrolled
If students fall into this category, answer ‘yes’ to the question Did the school have part-time students who did not attend the school during the relevant period for the school for at least the minimum period part-time of the program or course of study in which they are enrolled?.
Select .
A new window will pop up. Provide the response 'Yes'. Select the button.
A new section will be displayed titled Part-time students who did not attend the school during the relevant period for at least the Minimum Period Part-time (MPP) of the program or course of study for which the students are enrolled.
Enter each part-time student who was attending the school for less than the minimum period during the relevant period into this section on the Census form. You will then be able to determine if they are eligible to be included in the part-time count of the Census.
To start entering a student, select the button or .
A new window will pop up. Enter all of the information as requested. All fields are mandatory.
- Student Identifier – Enter a unique student identifier, which does not explicitly identify any individual.
- Year Level – Select the year level of the student from the drop-down menu.
- Gender – Select the gender of the student from the drop-down menu.
- Relevant Period (RP) – This is automatically calculated from the Start date entered in the Full-time students section of the Census form.
- Part-time days (PTD) – Enter the number of days the student is enrolled to attend the school on a part-time basis during the relevant period. For example, if a student attends 4 days per week Monday to Thursday and the school started the school year on Tuesday 28 January 2025, then the PTD is 19.
- Minimum Period Part-time (MPP) – This is automatically calculated from the relevant period and PTD (see example below).
- Number of days attending (NDA) – Enter the number of days the student was attending the school from the first day of the school year until Census Day.
- Number of days absent beyond control (ARBC) – Enter the number of days the student was absent where the reason was beyond the control of the student, parent or guardian.
- Number of days absent within control (ARWC) – Enter the number of days the student was absent where the reason was within the control of the student, parent or guardian.
- Eligible for inclusion as a part-time student – This is automatically calculated from the relevant period, PTD and MPP calculations. This will tell you whether the student can be included in the Census despite not having attended for the MPP.
- Beyond Control Reason/s – Enter a relevant reason/s for any beyond control absence that you have stated in ARBC.
For example, if a student was absent for 10 days in total and two days were absences beyond the control, select a reason from Beyond Control Reason/s from the drop-down on the Census form. If the relevant reason is not listed, choose 'Other'. - Within Control Reason/s – Enter a relevant reason/s for any absences that were within the control that you have stated in ARWC.
For example, if a student was absent for 16 days in total and 12 days were absences within the control for two separate reasons (for example, planned holiday and transferred from other school, but reason within the control) select the two reasons from Within Control Reason/s from the drop-down on the Census form. If the relevant reasons is not listed, choose 'Other'.
Formula MPP
* Minimum period part-time ('MPP'): This figure is calculated automatically from data entered into the Census form. It is calculated as follows:
To determine the MPP, divide 11 by the number of days in the relevant period and multiply this number by the number of days the student is enrolled to attend the school on a part-time basis during the relevant period. The MPP must be rounded up to a whole number.
Formula: MPP = PTD x (11/RP)
PTD means the number of days during which a program or course of study in which the student is enrolled, is taught in the relevant period.
Example:
Levi, a part-time student, is enrolled to attend a non-State school Tuesday to Friday of each week. The school opened on Tuesday, 28 January 2025, so the relevant period for that school is 24 days. For Levi, there are 20 days in his educational program over the RP. This is his PTD.
MPP = 20 days x (11/24)
= 8.71 days rounded up to 9 days
Levi’s MPP is therefore nine days. Note that a part day is taken to be one whole day for the purpose of calculating MPP and PTD.
All part-time students were attending the school during the relevant period for at least the Minimum Period Part-time (MPP) of the program or course of study for which the students are enrolled
If all part-time students fall into this category, answer no’ to the question Did the school have part-time students who did not attend the school during the relevant period for the school for at least the minimum period part-time of the program or course of study in which they are enrolled?.
Select .
A new window will pop up. Provide the response 'No'. Select the button.
Eligible primary and secondary part-time students
Enter each eligible part-time student individually into the section of the Census for called Eligible primary part-time students (Prep Year to Year 6) or Eligible secondary part-time students (Year 7 to Year 12). Include the Yes students from the section of the Census form called Part-time students who did not attend the school during the relevant period for at least the minimum period part-time (MPP) of the program or course of study in which they are enrolled.
Select the button.
Enter each student according to:
- year level;
- gender;
- number of hours attended during the reference period by the part-time student; and
- number of hours attended during the reference period by a full-time student in the same or equivalent year level at the school.
The Census form will calculate the FTE for each student. Please do not include any students who are not eligible (for example, where the column Eligible for inclusion in the Census as a part-time student = No) anywhere on the form.
Students you enter here will be added to the summary Headcount and FTE tables at the bottom of the page.
Please refer to the individual needs category sections for entering part-time ESL, Indigenous, Students from isolated zones and boarding students.
Reference period
The reference period for determining the Full-Time Equivalent (FTE) of a student consists of five continuous school days within the RP.
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Last updated 31 January, 2025