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• Census instructions

• Changes from previous year
• Overview
• Enrolment verification program
• Accessing the Census form
• Site details
  • Completing the Site details page
• Principal and contact details
  • Completing the Principal and contact details page
• Relevant period
  • Completing the Relevant period page
• Student profile
  • Completing the Student profile page
• Eligibility chart
• Overseas students
  • Completing the Overseas students page
• Students on Visitor visas, Bridging visas with study limitations, or no visa
  • Completing the Students on visitor visas, bridging visas with study limitation or no visa page
• Student definition
• Full-time students
  • Completing the Full-time students page
• Part-time students
  • Completing the Part-time students page
• English as a second language (ESL) assistance
  • Completing the ESL fields
• Indigenous students
  • Completing the Indigenous students fields
• Students from isolated zones
  • Completing the Isolated students fields
• Boarding students and Boarding fee concessions
  • Completing the Boarding students and Boarding fee concessions fields and page
• Systems and processes
  • Completing the Systems and processes page
• Checklist
  • Completing the Checklist page
• Authorisation and declaration
  • Completing the Authorisation and declaration section
• Submission
• Census Feedback Survey
• Validation
• Tools
• Appendix 1 - Further guidelines - distance education
• Appendix 2 - Further guidelines - attendance
• Appendix 3 - Further guidelines - English as a Second Language (ESL) tuition
• Appendix 4 - Glossary of terms

Changes from previous year

Changes to this document

For the 2025 Census, the following changes were made to the process:

• Updated advice for the retention of birth certificates or other identity documentation
• Information regarding new schools or sites opening close to Census Day
• Additional reasons regarding attendance beyond the control of a student’s parent / guardian, or the student (if they are living independently)
• New Census feedback process
• Additional contact details for the person best placed to give feedback on Census experience

Please familiarise yourself with all definitions to ensure that the students you enter into the Census form conform to the definitions and requirements in the instructions. The data in the Census form will be validated and may be subject to enrolment verification by the Board's authorised persons (auditors). 

>> Overview

Last updated 3 February, 2025

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• Changes from previous year
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