Tools
The Online Census has built in tools that might assist governing body and school users during or after census submission. The Tools menu can be found on the top right-hand side on the Census homepage.
Select Tools and a drop-down menu will open up.
You can perform the following tasks:
- Download Ready to authorise/submit data
- Download Submitted data
- Bulk submit multiple census forms (up to 20 at a time)
These tools may be useful for governing bodies with multiple schools to check the raw data (csv format) in their system before submission, download a copy of the raw data (csv format) after submission or submit completed and authorised data collection forms in bulk.
Download Ready to authorise/submit data
To download data prior to submission, select the relevant .csv file under the heading 'Download Ready to authorise/submit data'.
Depending on your browser, the file will either download to a location on your computer or ask you what you want to do with it.
Example from Edge
You can Open the file or open the folder that the file downloaded to.
Example from Internet Explorer
You can either Open or Save the file.
The csv file
If there is no data as none of the data collection forms have a status of Ready to authorise or Ready to submit, the file will say 'No data found'.
Otherwise the data will display in the .csv file for all census returns that have a status of Ready to authorise or Ready to submit.
Download Submitted data
To download all submitted data, select the relevant .csv file under the heading 'Download Submitted data'.
Follow the remaining steps as per Download Ready to authorise/submit data.
Bulk submit multiple census forms
You can bulk submit up to 20 census forms at a time as long as these have been completed without errors and have the Authorisation and declaration filled in. The census form status has to be .
Select Bulk submit multiple census forms from the menu.
This will show you all the census forms that are ready to be submitted.
Select the census forms that you would like to submit in bulk (you can select up to 20 at a time) by ticking the box at the start of the row of the form.
The page will show you how many you have selected.
Select the forms button.
A progress indicator bar will who how far along the submission is.
Once the submission process is complete, a pop-up window will appear telling you that the submission was successful and providing you with a link to the Census Feedback Survey.
>> Appendix 1
Last updated 25 January, 2022